Create An Interactive Constuction Inspection Checklist for Accountability



An inspection checklist is worthless if the inspector only goes through the motions.  Here are some tips for making sure busy field personnel pay attention to important checkpoints.

Tips for creating a successful construction checklist

If you want to improve the accountability of your inspection process, here are four tips that will help you make it happen.

  • Require pictures to document good work. When you require picture verification on a checkpoint, you automatically get proof that the inspector looked at the item.  For example, if the inspector is verifying the delivery of reinforcing bar, require a picture of the delivered steel.
  • Record measurements right on the checkpoint. Whenever verification depends on making measurements, record the data.    For example, if the foundation is checked by measuring diagonals then the checkpoint will include “… and record the measured diagonals”.
  • Keep your checklists as short as possible. Include checkpoints only when they address significant risks. If a checkpoint is not important enough to warrant taking a picture of to record data, then maybe the checkpoint itself is not very important after all.  You can eliminate checkpoints without fear; the work must always meet all specification requirements to pass regardless of what checkpoints you have on the checklist.
  • Require Inspector final approval. Having the Inspector “pass” the inspection reinforces accountability.  You can up the ante by requiring the inspector’s actual signature as the final checkpoint.

Creating an inspection checklist with built-in inspector interaction goes a long way toward ensuring each checkpoint is properly verified, and final approval has credibility.

Check out FTQ's Preloaded Checklist Template Library:


Tips for improving the efficiency of the inspection process

  • Train inspectors so that they can report on an inspection in real time
  • Have inspectors conduct an initial check of work to evaluate whether it meets regulatory standards
  • Facilitate communication among the team by assigning accountability for checklists
  • Require inspectors to include comments about the checklist
  • Work with inspectors to learn where their workload is the heaviest and whether it will be reduced when modern technology is implemented

Want to learn how to create a consistent inspection process?

Sign up for a free trial or live demo.

New call-to-action



Related Articles

Four Effective Measures Taken by Skilled Contractors to prevent Construction Defect Litigation

The threat of construction defect litigation looms large for every contractor. It can severely impact a contractor's...


Case Study: How a construction company reduced subcontractor errors

A construction company building office complexes in the Midwestern United States had a crippling problem. In their words, “the...


4 Tips for Reining in Excessive Construction Warranty Claims

Excessive warranty issues can swiftly turn a profitable construction project into a financial burden. Beyond the direct costs,...