Much like inspection checklists and punch lists, daily reports are an important component of a good construction quality program. They are best used used for:
- Documenting construction progress
- Providing information about what happened on the jobsite each day, including:
- Weather conditions
- Subcontractors onsite
- Equipment used
- Tasks performed
- Recording observations and discussions with subcontractors and crews
- Providing forensic accounts of what happened on the jobsite every day
Daily reports are valuable and necessary, but they are just one part of a complete quality management system. In addition, you need a more formal inspection process to evaluate quality and subcontractor performance.
Limitations of Daily Reports
Of course, daily reports cannot stand alone when your goal is to improve quality. Daily reports document day-to-day work in process activities. They must be used in conjunction with checklists, inspections, punch lists, and other types of monitoring and reporting tools. For example, unlike an inspection checklist, a daily report is not intended to:
- Document compliance with specifications
- Rate subcontractor performance
- Indicate when a task has been completed
- Rate the quality of completed tasks
- Inform others about quality issues
- Indicate that the prior sub left the site job-ready
- Ensure that the building process is on track
If you are only relying on daily reports to gather data, you are missing some key elements of a complete construction quality program. However, you can take the opportunity during daily site walks to identify potential quality issues and address them with subcontractors and crews before the work has been completed. This is a great way to keep quality top of mind and can also help prevent defects from occurring in the first place.
How to Maximize Daily Reports with QM Software
The more efficiently and completely a daily report is captured, the more valuable it will be. Paper forms and digital documents are classic ways to gather daily reports, but they are not necessarily the best ways. Using software to support your construction quality program can help you get the most from the data you are collecting, especially since you can easily compare information across multiple projects.
Some of the ways quality management software can help you maximize your daily reports and operate more efficiently include:
- Drop-down lists of selectable work activities
- Drop-down lists of equipment on site
- Selectable subcontractors
- Separate sections and tags for quality and safety observations and issues
- Dynamic documents that connect to a database of stored information
- Built-in ability to take pictures with your device and immediately store them in the system
- Copy/paste features to help you save time
- Built-in ability to email reports
Streamlining data entry will make your daily reporting process much easier and faster. You will also reduce errors because rather than manually entering information into every field, you can choose from predetermined lists.
Using a cloud-based software system also means that your information is always accessible, never lost, and able to be used efficiently in the field. You can eliminate any double data entry you are doing between the field and the office and update your systems in real time so there is no lag between when you gather the information and when others can see it.
Use a Complete Quality Management System
There are a lot of software options that can help you do individual components of a quality management program—daily reports, inspections, punch lists, etc.—but a single system that integrates everything seamlessly will be the most efficient and effective. Storing all information in a single database allows you to compare subcontractor performance across multiple projects, identify the best-performing crews, pinpoint the most commonly occurring defects, and much more. An integrated quality management system is also scalable, so you won’t outgrow it as your business continues to expand. To learn more about how you can get the most from your daily reports and take your construction quality program to the next level, schedule a live demo with FTQ360 today.