6 Steps to Implement New Quality Management Software


Image of man using Quality Management Software

Quality management software affects your construction company across the board, so implementing the system seamlessly and correctly is vital to insure you experience all the benefits the system has to offer. If you are responsible for implementing the software and you don’t have a good plan in place, it can be a tremendous challenge.

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 What is Quality Management Software

A sound Quality Management Software System, when paired with continuous improvement, gives you a comprehensive understanding of all the requirements and needs of your company. This system helps you coordinate and align your activities to meet those requirements and improve the quality of your outputs. By using a quality management system in tandem with continuous improvement, you can ensure that your business operations are always evolving to meet changing needs and industry standards, resulting in better products or services, and ultimately increased customer satisfaction.

The following 6 steps can help you create a solid plan to avoid difficulties and ensure your success. 

1. Select the right construction quality management software

The first and most important step as you implement a new Quality management Software is to select the right software for your needs. You should establish key factors you need to consider as you select software for your business.


After you establish these key factors, you might find that the effort it takes to set up the quality management system at your company is one of your top concerns. To ensure the software meets all of the requirements of your business, watch demos or use a trial to understand its features and help you ease into the implementation process.

2. Determine when you will implement the software and how long it will take

When deciding on the best time to introduce a quality management software system, it's essential to consider the impact on your quality management processes. For example, if business is typically a little slower during the winter, you might have more time available then to put the software system in place.

You should also consider whether or not you need to implement a flexible quality management system in phases. For instance, after you set up and customize your software, you might have a phase where you select team members to test it, a phase where you adjust your setup based on feedback from the testing stage, and another phase where you transition your entire team to use the software

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3. Set up and customize your quality management software

Think about the results you want to see from your quality management system software and then determine the steps you need to complete to achieve them. For example, you want to maximize ease-of-use so you can get quick results and a rapid shift to a team that is fully accountable for the work they perform.

To see results more quickly, you might decide to use some of the features right away, such as checklists, punch lists, and to-do items for corrective actions, while investing in training management to ensure that your team is effectively using the software. Later on, you can spend more time customizing the software to your needs.

Also, if the company you purchased your software from offers support you can take advantage of to help you set up the system and customize it for your purposes, use it. This will save you time in the long run and help you get more out of the software more quickly, especially when it comes to configuring the system to comply with your company's specific quality and compliance processes.

5. Test your quality management software

Determine what kind of test cases would be useful and select team members to test the processes you’ve decided to use. This ensures that when you deploy the software company-wide, you see positive results right away.

You might ask a superintendent to use the features of the only quality management platform, add to-do items, and mock-up images for corrective actions, and also ask a vendor to use the system to respond to feedback. This will give you an idea of how the quality and compliance processes work in the field and ensure that the platform is effective and efficient for all stakeholders involved.

These tests should give you answers to questions such as:

  • Are existing processes faster and easier with the new software?
  • Do team members seem more engaged with management?
  • Is there any feature in the software your team is reluctant to use?
  • Does your team report less frustration with the process and fewer issues in the field?
  • Are vendors able to respond to issues more quickly?

The answers to these questions will help you make any necessary adjustments to your modern process management platform or processes so you can get the information you need to lower costs, increase profits, and introduce the software to other partners and subcontractors.

6. Train your team on your quality management software

Consider finding out if the company you purchased your enterprise quality management software from provides comprehensive training for your team to help them understand the basic and advanced features. In addition, it would be beneficial to provide additional training yourself to educate your team on your specific expectations and how the software can benefit not only the company, but also each individual stakeholder. This will increase adoption rates and ensure that everyone understands how to use the software correctly and efficiently, resulting in a successful implementation.


After the software is used routinely at your company, you might make changes to the way you use it over time as you see more opportunities to leverage the transparency, accountability, and responsiveness it offers.

After you draft a plan to implement your quality management software, you should feel confident that the benefits to your company and the increased engagement from your team are worth more than the effort it takes to put the system in place.

If you need help understanding how best to implement a quality management solution please let us know. We can help.

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