Maybe you recently decided to start using quality management software, or maybe you just want to upgrade to something that helps you do your job better and faster. You might be looking for new software because you want to streamline your processes and more easily manage your team in the field, or maybe it is a necessity because of a contract requirement. Whatever the reason, it can be overwhelming. When you evaluate software, where do you start? Here are five factors to consider as you evaluate quality management software that can help you compare your options:
1. Do you want a cloud-based solution?
You might want to consider a cloud-based quality management software if you want your entire team to use it in real-time. Your employees can use an app on a mobile device and you can store and access all your data in the cloud. Another benefit of the cloud is that it eliminates the need to maintain your software and thus the need to employ IT staff. All technical requirements are handled in the cloud.
2. Is the construction quality management software easy to use?
You want software you can quickly implement, train your team on, and then ensure they use it correctly and consistently. You want software that allows you to make changes, add punch lists, and upload pictures and documents that can be attached to checklist and to-do items, and can be easily marked up to clearly communicate what needs to get done. The system you choose needs to benefit your team right away by making their jobs easier and saving them time. If the software is difficult to use, employees might avoid it.
3. What are your reporting needs?
You should outline the report levels you need (for example, inspection, control, management, and administrative reports) and be sure to select software that includes all of them. You should also ensure the reports available in the software you choose are actionable, practical, insightful, and professional.
Do you want software that has dashboards that give you an at-a-glance idea of how projects are performing? How helpful would it be for you to be able to see the information you need to pass inspection and set priorities to keep your construction quality processes on track with a quick glance?
4. Will the quality management system expand with your business?
You want to select software that is simple to use and that includes all the elements you need, but you do not want to pay for more than you need. For example, maybe right now you need inspections and checklists that you can easily modify and organize by inspection or project, and then add to-do items to handle corrective actions. However, if you think your needs might increase in the future, you want software that can handle additional complexity when the time comes.
5. Will the quality management system help you measure quality performance and help you improve?
The quality management system should give you a clear picture of each subcontractor’s performance. You should be able to quickly generate reports to see any recurring problems with subcontractors and gauge their responsiveness to concerns you communicate. The software should take the work out of gathering the information you need to recognize your highest and lowest performing vendors.
Once you have thought about all the factors that are important to you, be sure to do a demo or trial of the software to see how well it works for you. Take into consideration as many factors as possible as you evaluate your options to ensure that you can rely on your software to give you a clear understanding of what problems exist and how they are being handled.
If you need help determining what’s right for your business please let us know. Our many years of experience can be put to good use helping you make the best decision”