Top Construction Checklist Benefits You Must Know of in 2023


Image of a building about to undergo a construction checklist

Construction checklists are small, thumbnail sketches of the real world used for the construction industry. They are incomplete but highly useful. If a construction default checklist was complete, it would be too cumbersome to use and it would require daily revisions. 

So, checklists are essentially memory aids that benefit you by saving on brainpower and make any complex construction project much easier and seamless. However, they are much more than that - they are critical pivot points for the construction project

Depending on its function and the users, an inspection checklist usually represent multiple categories like processes, materials and specifications. A simple version that a small, residential contractor creates for his own construction work might look like this:


Residential Construction Checklist Template Example

  • Excavation
  • Footer Forms Installed 
  • Rebar Placed 
  • Rebar Inspected 
  • Footer Pour 
  • Forms Removed 
  • Blocks, Sand, Mortar 
  • Temp, power pole

As jobs get more complex, lists need more data fields because they serve multiple purposes and become communication and management system tools.

Checklists are a useful tool for keeping an inspection record and help you conduct accurate and detailed inspections. After the inspection is complete, the checklist can be used to review what was found and what was done about it.

Archived, they have legal (forensic) applications and may need to serve as exhibits in courts of law.

For example, a subcontractor disputes a large chargeback, or a structural engineer may need them if tasked with a failure analysis. 

The history of inspection data for subcontractors helps you determine whether to use them again in the future.

Another example use case might be: “This company was cheaper and did acceptable work, but they were slow and held up other job phases for 8 days. We should have taken the next cheapest bid.”

The construction manager who made this decision may never have met the subcontractor or seen their work. The supervisor’s checklist tells the story, and the manager can make the decision at his desk, by analyzing report data.

Digitized inspection data means that a company can expand and do more efficient work with reduced overheads. Construction processes that rely on using collective personal memories to assess quality performance are subject to making decisions based more on emotional triggers rather than facts.


Checklists can be quantified and cross-referenced by multiple criteria. For example, let’s assume that the user is the general manager, owner or general contractor who is building a high-rise residence, with hundreds of millions of dollars at stake. 

All of these parties will have a serious interest in the work being done by dozens of general contractors and hundreds of sub-contractors. For a high-rise, which is a complex system, the overall success is dependent on every job phase: From parking and plumbing through to signage and public relations and ultimately a well-oiled system with happy, profitable tenants.  

Regular inspections and comprehensive building work checklists make the inspector’s job much easier. 

In cases like a high-rise, where a major construction site might temporarily triple building activity, QA teams can become overwhelmed. Having checklists for each stage of construction can help make sure that required inspections are not missed. 

Each stage is dependent on the previous stage being signed off before it can commence: Until framing, plumbing and roughed in electrical are approved, walls can’t be closed in. Then, subsequent trades can proceed. Drywallers, tapers, finish carpenters, painters, and sign installers and so on.

 A good checklist system will help a general contractor plan an inspector’s schedule. For a large job, on any given day, one inspector may have dozens of different inspections to make.  To avoid confusion and time lost on orientating the inspector with the job, inspection plans should detail which checklists should be used, where they should be used, and when. 

A well-tuned checklist system means that an inspector will have more confidence in a contractor's work being completed properly. It is a well understood principle in the construction business that a systematic inspector who uses checklists does a better job inspecting the quality of work.


The Construction Checklist Data Flow 

Construction Inspection Checklists are important for everyone involved in a construction project. They ensure that all parties are on the same page and that everyone is working efficiently.

Infographic image detailing out the steps involved in a construction checklist

The inspection data from checklists should be distributed on a need-to-know basis, because not all recipients need (or should have) all the data.

A purpose-built quality management platform can do a lot with checklist inspection data beside creating an inspection report: 

  • Keeping management informed
  • Notify purchasing departments that a job phase is complete and new materials are needed
  • Notify subcontractors that it’s time for their phase to start, for example - slab reinforcement inspection complete, ready to pour

Who gets what information and when, is a crucial decision.

 While top management will want to have access to all the data, they will usually never want to see the raw inspection reports. 

Project managers may want an executive report on progress of the inspection plan while superintendents may want a list of outstanding deficiencies.  

A major portion of a quality management platform is designed to provide specialized reports which are targeted and provide tailored reports for each recipient.

The Dollar Value of Using Checklists

Suppose a project management company is currently doing a 35-million-dollar project that will take a year to complete and will yield a 10% profit. If the current project management burn rate of $5,000 per day is applied, this translates to $3,500,000.

If a digital checklist system is part of the QA/QC and it saves two weeks in the life of a project, it will add another $70,000 to the profit in total. This is just one tangible benefit for one construction project.

When we multiply the value of all projects, we see a compelling motivator to digitalize the checklist system.

FTQ360 Checklist QA/QC Platform

With our platform, you can develop an effective process that allows you to translate quality requirements across sub-divisions in your residential projects. Your projects will have consistent quality, with no cost overruns throughout the building process. Using our quality and inspection checklist app, you will be able to get rid of paper checklists and adopt digital checklists once and for all.

If you're automating your inspection processes, then it's important that you use quality management checklists that will help reduce recurring deficiencies. By using FTQ360's purpose-built quality control inspection forms and checklists, you can conduct standardized inspections consistently with regulatory standards every time.

To experience the benefits of using the FTQ360 QA/QC platform, take a free 30-day trial.

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