One of the most important parts of setting up a construction quality management system is to create checklists that cover all of your inspections. While this might seem like a daunting task, if you are familiar with common problems in the construction business, you can quickly set up checklists based on your experience and stakeholder concerns. Once you set up your initial checklists, you can easily refine them by adding additional items as they come up.
Start with inspection checklist templates
Begin with checklist templates that have commonly found construction issues. It is easier to modify an existing checklist than to start from scratch. And, reviewing these templates might even remind you of check points you might have forgotten otherwise.
Customize checklists for your project and scope of work
Add check points based on problems you frequently encounter or modify check points based on your own experience. Your business is unique and you most likely have issues other businesses might not encounter as often. It might be because you do things differently or maybe you have special requirements for a current job. In either case, you want your checklists to be specific to your project or scope of work.
When working from a checklist template, review the checkpoints and remove those that don’t apply or that you typically are not concerned about. Your checkpoints should be items that typically go wrong in the field. Anything that has been a recurring problem in the past should be represented. Use your experience to guide you here.
To finalize your project-specific checklists, add additional checkpoints for critical items that come up in you project progress meetings. This not only gives you the best possible checklist, it also shows clients that you're tuned into their quality concerns. Clients love this.
Prepare project-specific checklists "just-in-time"
Prepare only the checklists you will need based on your project schedule and inspection and test plan. Do not attempt to prepare every checklist you think you might need before your project begins. Delay finalizing checklists as long as possible so you can add input from inspectors, clients, and your own observations. That way, you will have the best possible checklist when it comes time to inspect.
Keep checklists short and focused
As long as you have checklists established around problems that come up commonly, you do not need to have an item listed for every detail of a task. Inspection checklists should have only 10-20 check points to heighten the inspector's awareness of critical items. A checklist is not a replacement for the specifications and does not need to recast every requirement as a checkpoint.
Organize checklists the way you will inspect
If you will inspect your project by room or area, that is how you should organize your checklist. If what you inspect is repeated in several areas, your checkpoints should also be repeated. This will also make the inspector's job easier, as he will not waste time moving back and forth between rooms.
Refine your checklists continuously
You should analyze your checklists on a regular basis and remove check points where problems rarely, if ever, happen. On the same note, you should add check points when deficiencies unrelated to an existing check point crop up. Time spent developing and refining your checklist now means less time spent dealing with quality issues on every inspection in the future.
Creating a good checklist and refining it to meet your unique needs is vital to ensuring the quality of your projects. Keep checklists focused on critical aspects of your project and modify them as issues come up. That way, you'll have the ideal checklist in no time.
To learn more about FTQ360 Inspection Checklist Software – visit FTQ360.com. With over 300 preloaded quality and safety inspection checklist templates to choose from, you'll have your project-specific checklists setup in no time.